Best Employee Monitoring Software For WFH & Workplace

What is Employee monitoring software?

Employee monitoring software is a means of employee monitoring, usually deployed over a business network.

It allows company administrators, managers, supervisors and other stakeholders to keep a check on employee’s daily work activities and behavior at work.

Alternatively, companies also opt to monitor their employees through remote desktop software.

Its basic purpose is to check and streamline employee’s performance, prevent malicious activities, and avoid leakage of confidential information.

Additionally, it is also used to block content and unproductive applications, capture real-time screenshots of user’s on-going window activity and share insightful reports on productivity delivered by the employee.

Employee monitoring software can be customized as per employee’s location of work, i,e in-office can be tracked on workplace distractions like chatty colleagues, multi-tasking, frequent breaks, etc. whereas employees on remote work can be tracked on distractions like housework, child care, etc.

Why do Organizations require Employee monitoring Software?

As per a survey, employee monitoring software is used for a number of reasons like, to track employee’s performance, safeguard confidential information, to keep a check on employee’s consistency in work.

Additionally, there are multi-facets usage of employee monitoring software as listed below -

• Project Management - Nowadays, employee monitoring softwares are equipped with project management tools like project timesheet features, productivity analysis, etc.

• Resource Allocation - The data analysis provided by employee monitoring software also lets the employer know about resource allocation as in which teams need what kind of other subscriptions to enhance their productivity, if there is any employee who needs to be allotted some other task if he is good at some particular task, etc.

• Productivity & Accountability - Productivity check for an employee can be analyzed by the productivity graphs and comparisons developed by an effective employee monitoring software. Besides, accountability for an employee can be measured by evaluating if he completes his task on time or not. Such results can be seen by reading employee’s behavior at work.

• Attendance Monitoring - Attendance monitoring for employees is yet another feature provided by employee monitoring software to check regularity of employees at work.

• Payroll Management - Employee monitoring softwares nowadays are equipped with calculating per employee costing for every hour which justifies operational cost allotted for human resource in an organization.

• Performance Review - Overall performance review is a cherry on the cake when it comes to handling performance management of employees in a continuous basis.

• Data Security - It goes without saying that every organization is aware of their confidential data and does not want to compromise on it. Therefore, employee monitoring software by tracking applications and files accessed by an employee keeps a check on data security aspects.

• Recordkeeping - Recordkeeping of parameters like URLs accessed, project status, login-logout time, attendance record , etc are provided by an employee monitoring software.

How Does Employee Monitoring Software Work?

There are various types of employee monitoring software that are designed for diverse purposes and each of them has different benefits and features to offer and so works differently.

The solutions provided by employee monitoring software are -

• Time Tracking - This feature is usually meant for tracking login-logout timing, desktop time, time at work, productive, unproductive time of the employees.

• Computer activity monitoring - It collects data on the websites visited by your employees, apps accessed by them and how much time they usually spend on such apps.

• Activity categorization to broductive and unproductive - It includes the categorization of employees’ activities as productive or unproductive.

  It is done from the administrator’s end for automatic categorization, i.e when the software is gathering data about employees activities it automatically assigns categories for them, making reports more lucid and clear.

• Goal setting - It enables you to set specific goals and tasks for your team members in the form of timesheets.

• Away from keyboard time recognition - There are some time trackers that have the option to stop tracking time when employees aren’t using their computers for a certain duration of time.

• Reporting - Last, but not least, here is the most important of all which shows how productive your team is, how much time is spent on unproductive activities and what are your teammates working on.

Which industries will get more benefited from DeskTrack?

DeskTrack employee monitoring software can benefit every firm, from small to large. Moreover, the remote and work-from-home culture has taken place in the previous years and made the execution of employee monitoring software effective.

Which industries will get more benefited from DeskTrack?

• Screenshot Capturing – It is a kind of Software solution that monitors employee activity by sending across periodic screenshots to the admin team to check their activity at any given time.
• Email Monitoring – Software should be able to monitor Emails as well across a wide range of email platforms. Such monitoring also checks random phishing activity for a given employee.
• Live Chat Monitoring – Monitoring through this type of solution includes tracking live chat conversations across multiple platforms, including social media.
• URL Tracking – In order to manage 100% transparency at the workplace, you can track employees’ usage of URLs on the internet as well.
• Application Tracking – This type of solution tracks applications your employees are using, such as Word and Excel, as well as how much time they spend on them to finish a certain task.

For more information, you may read - 10 pointers to select the best employee monitoring software

Types of Employee Monitoring Software

Employee monitoring majorly involves a software application that is installed on a company computer.

Additionally, five other types of employee monitoring in your workplace are:

• Keycards: It is one way wherein with GPS-enabled keycards, you can track your employees’ locations throughout your facility to understand how they use their time.
• Video: It is similar to how some people install video cameras outside their homes to monitor their property, you may want to install video surveillance in your workplace to monitor your workforce activities.
• Email: This method protects your business from phishing attempts by monitoring employees’ email inboxes and weeding out spam and malicious emails.
• Phone: Similar to email monitoring solutions, you may want to ensure that your work phones are only used for work matters or to prevent unnecessary calls from reaching your employees.
• Keylogging - It is a prominent type of employee monitoring, though it has been proven controversial.
• Keylogging involves recording each word typed by an employee on a company computer keyboard or device (in all programs) so that companies can be rest assured if their employees are being ethical towards their organization or not.